Free Capability Statement Builder

A capability statement is your company's resume for government contracting. It is often the first impression you make with contracting officers, agency buyers, and prime contractors.

This free builder walks you through each essential section and produces a clean, downloadable PDF you can use for outreach, teaming, and opportunity qualification.

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Capability Statement Guide

Who it's for: Government contractors who need a professional, agency-facing capability statement for federal, state, and local opportunities.

What it does: Generates a complete capability statement with structured sections and a polished PDF layout suitable for outreach and pre-award conversations.

Key outcomes: Professional presentation, faster partner vetting, and alignment with common government contracting expectations.

Step-by-Step Workflow

Step 1: Company Information

Enter legal company details, incorporation data, UEI number, and CAGE code.

Step 2: Branding

Add a concise company summary, optional logo, and brand colors.

Step 3: Competencies

Define core competencies and differentiators with clear, scannable bullet points.

Step 4: Certifications

List certifications, contract vehicles, agencies served, major clients, NAICS codes, and staff credentials.

Step 5: Contact

Provide point-of-contact details and generate the downloadable PDF capability statement.

Frequently Asked Questions

What is a capability statement?

A capability statement is a one to two-page document that serves as your company's resume for government contracting. It highlights qualifications, competencies, certifications, and contact information.

Why do I need a capability statement for government contracting?

Government agencies and prime contractors use capability statements to quickly evaluate whether your company is a fit for contract opportunities, teaming, or subcontracting work.

What should be included in a capability statement?

Include company information (UEI, CAGE, NAICS), core competencies, differentiators, certifications, contract vehicles, client history, and clear contact details.

What is a UEI number and why is it required?

UEI is your Unique Entity Identifier used across U.S. government systems. It helps agencies validate and track entities participating in federal contracting.

What is a CAGE code and how do I get one?

A CAGE code identifies your business location in federal procurement systems. For U.S. entities, it is usually assigned during SAM registration.

How do I choose which NAICS codes to include?

Use NAICS codes that directly match your core services and target opportunities. Prioritize the codes most aligned with your strongest past performance.

How often should I update my capability statement?

Update it whenever certifications, contract vehicles, key personnel credentials, or client references change. A quarterly review is a practical baseline.

What certifications should I highlight?

List relevant small-business certifications (8(a), WOSB, HUBZone, SDVOSB), quality/security credentials, and staff certifications tied to your service lines.

Is this capability statement builder really free?

Yes. You can complete the guided form and download a generated capability statement PDF at no cost.

How do I make my capability statement stand out?

Use concise, specific language. Focus on measurable differentiators, relevant credentials, recognized clients, and clean branding for fast evaluator review.