Overview
The SF 44 is a compact, multi-purpose "pocket-size" form designed for immediate, over-the-counter purchases of supplies and nonpersonal services, primarily when personnel are away from a purchasing office. It functions as a combined purchase order, receiving report, invoice, and public voucher to streamline small-scale acquisitions.
Key Rules
- Monetary Limits: Use is generally restricted to the micro-purchase threshold, though exceptions exist for unusual and compelling urgency or contingency operations.
- Immediate Availability: The supplies or services must be immediately available for pickup or delivery at the time of the transaction.
- Single Event: The transaction must be limited to exactly one delivery and one payment.
- Efficiency Requirement: Procurement officers must determine that using the SF 44 is more economical and efficient than other simplified acquisition procedures (SAP).
- Clause Exemption: Because the order and delivery occur almost simultaneously, standard contract clauses are not required.
- Accountability: Agencies are mandated to implement strict safeguards for the physical control of form books and the accounting of all purchases made.
Practical Implications
- Field Utility: This is the primary "cash-and-carry" tool for government personnel operating in remote or isolated environments where access to electronic procurement systems is unavailable.
- Administrative Relief: It significantly reduces the administrative burden on small businesses and the government by eliminating the need for separate invoicing and formal contract language for low-risk, immediate transactions.