Overview
This section allows contractors to submit data using computer-generated versions of Standard, Optional, or agency-unique forms instead of using pre-printed government forms. It ensures that while the method of production may vary, the integrity and legal weight of the data elements remain consistent with official versions.
Key Rules
- Data Integrity: Computer-generated forms must maintain the exact name, content, and sequence of data elements found on the official Standard or Optional Form.
- Identification Requirements: Any substitute form must clearly display the corresponding Standard, Optional, or agency form number and the correct edition date.
- Agency-Specific Forms: Contractors may use computer-generated versions of agency-unique forms unless specifically prohibited by that agency's regulations.
- Precedence of Official Forms: If a contractor-generated form deviates from the official required form, the legal rights and obligations of both parties are governed by the content of the official form.
Practical Implications
- This clause provides contractors with the flexibility to integrate required government reporting and documentation into their internal automated systems and software.
- It shifts the risk of clerical or formatting errors to the contractor, as the government will enforce the terms of the official form regardless of any omissions or changes in the computer-generated version.