Overview
This section prescribes the mandatory methods for Contracting Officers to modify or complete "fill-in" information within FAR provisions and clauses, emphasizing that modifications are only permitted when explicitly authorized by the FAR.
Key Rules
- Authorization Required: Contracting Officers are strictly prohibited from modifying the language of provisions or clauses unless the FAR specifically grants authority for that specific modification.
- Incorporation by Reference (IBR): When modifying or filling in blanks for clauses incorporated by reference, the specific changes or information must be inserted directly below the clause title, identifying the exact paragraph, sentence, or word being targeted.
- Full Text Incorporation: When clauses are provided in full text, modifications or "fill-ins" are inserted directly into the text of the provision or clause itself.
- Specificity: Any modification to a referenced clause must identify the change to the "lowest level necessary" to ensure absolute clarity for the contractor.
Practical Implications
- Prevents Unauthorized Deviations: These rules ensure contract integrity by preventing Contracting Officers from making ad-hoc changes to standard legal language that could alter the government's or contractor's rights.
- Standardized Document Drafting: Provides a clear roadmap for contract specialists to follow when preparing solicitation documents, ensuring that "fill-in" variables (like dates or specific dollar amounts) are legally binding whether the clause is printed in full or referenced by title.