Overview
This section outlines the mandatory distribution requirements for Contractor Purchasing System Review (CPSR) reports and official correspondence regarding the status of a contractor's purchasing system.
Key Rules
- Distribution Responsibility: The Administrative Contracting Officer (ACO) is responsible for distributing all relevant documentation.
- Required Documentation: The distribution must include CPSR reports, notifications of system status (approval, withholding, or withdrawal), and recommendations for improvement along with the contractor’s response.
- Mandatory Recipients: Copies must be provided to:
- The cognizant contract audit office (e.g., DCAA).
- Specific activities as prescribed by the cognizant agency.
- The contractor (though the ACO is not required to include the contractor's own response in the contractor's copy).
Practical Implications
- This ensures that auditors and relevant agency stakeholders are immediately informed of a contractor's system status, which affects the level of oversight required for future subcontracting actions.
- For contractors, receiving these reports and recommendations serves as the official record for necessary corrective actions to maintain or regain system approval.