Overview
This section outlines the use of written communication as an alternative to formal postaward orientation conferences when circumstances permit. It specifies the necessary contents of such letters and maintains strict boundaries regarding contract modifications.
Key Rules
- Alternative to Conferences: A postaward letter or written communication may serve as the postaward orientation in lieu of a formal, in-person meeting.
- Identification of Personnel: The letter must clearly identify the Government representative tasked with administering the contract.
- Highlighting Requirements: The communication should explicitly cite any significant or unusual requirements within the contract to ensure contractor awareness.
- No Unauthorized Changes: The letter is subject to the rules in FAR 42.503-2, meaning it cannot be used to alter the contract's terms, conditions, or scope.
Practical Implications
- For routine or low-risk contracts, postaward letters provide an efficient, less resource-intensive method for aligning expectations between the Government and the contractor.
- Contractors should review these letters carefully as a roadmap for compliance, but they must ensure that no administrative directives in the letter contradict the original contract specifications.